Important Dates

Stay tuned for important updates regarding ICL2025! Key dates, including submission deadlines, registration periods, and program announcements, are shown in the table. Nevertheless, it’s essential to keep an eye on our communications to ensure you don’t miss any critical information about the conference.

Date Activity
03 May 2025Submission of:
(i) structured abstracts (for full and short papers) for the conference
(ii) Special Session proposals
12 May 2025Invitation for complete paper submission (full, short papers)
Special Sessions notification and announcement
09 Jun 2025Submission of:
(i) complete papers for all submission types
(ii) proposals for round tables, workshops, tutorials
20 Jun 2025Notification of acceptance
12 Jul 2025Camera-ready due & Author registration
01 Oct 2025ICL2025 opening

Submission Types

Full Paper

  • At least one author must review other submissions
  • 10–12 pages
  • Phases:
    1. submit structured abstract (2 pages)
    2. if accepted, upload anonymous complete paper
    3. if accepted, upload de-anonymized final paper

Short Paper

  • At least one author must review other submissions
  • 6–8 pages
  • Phases:
    1. submit structured abstract (1 page)
    2. if accepted, upload anonymous complete paper
    3. if accepted, upload de-anonymized final paper

Special Session Paper

  • 10–12 pages
  • Phases:
    1. submit anonymous complete paper
    2. if accepted, upload de-anonymized final paper

Work-in-Progress (WiP)

  • Title must begin with "Work-in-Progress: "
  • At least one author must review other submissions
  • 6-8 pages
  • Phases:
    1. submit anonymous complete paper
    2. if accepted, upload de-anonymized final paper

Poster

  • Title must begin with "Poster: "
  • 6–8 pages
  • Phases:
    1. submit anonymous complete paper
    2. if accepted, upload de-anonymized final paper
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Submission Requirements

The work should be original, unpublished and not simultaneously submitted to other workshops, conferences, or journals.

Furthermore, make sure
  • you have done a similarity check using iThenticate. Only papers with a similarity index of less than 20% and not more than 100 words per source are accepted by Springer. Correct citations are excluded.
  • you follow Springer's AI Policies here: https://www.springernature.com/gp/policies/book-publishing-policies
  • your paper matches the provided Springer template
  • your paper does not exceed the maximum page numbers given below (including bibliography and appendix)
  • tables in your paper are editable. Do not insert them in image format.
  • equations in your paper are editable. Do not insert them in image or simple text format. Use the MS Formula Editor or LaTeX!
  • you have done a final language check. Papers with insufficient English language level cannot be included into the proceedings.

Papers not meeting these criteria risk rejection without consideration!

Similarity and AI checks are done after the conference by Springer. This means that your work might be accepted at the conference, but excluded later from the Springer publication.

Submission

Templates

  • Abstract template
  • Paper template kits for Word and LaTeX
  • Phases:
    • Anonymous complete paper: do NOT write the authors' names
    • Final paper: add authors' names and do not forget to add the corresponding author's email address

Submission

  • The submission is done at the ConfTool® Submission Server
  • The time displayed there is the reference for deadlines. Submission closes automatically at the deadline. The system also won't let you upload files that are out of the page range.
  • The metadata that you enter there are important. Enter them correctly and update them if you make modifications after the initial submission.

Final/Camera-ready Upload

You must upload the following files:

  1. Your paper in PDF format
  2. Your paper in MS Word format or all necessary LaTeX files in a ZIP archive
  3. NEWAn Excel sheet with alternative texts (alt text) for your non-text content
Alternative texts

Springer, in accordance with the EU Accesibility Act, requires that you provide alt texts for all non-text content in your paper.

Alternative texts (aka alt text) are descriptions that make non-text content, such as figures and illustrations, accessible for visually impaired people who use screen readers or searchable for search engines.
If your manuscript contains text only (no photos, no graphics, no graphs...), you do not need to upload this file.

Please note: Figure captions are not alt text. Read this very good Springer guide how to write alt texts. Then create an Excel sheet with 2 columns: column 1 with the figure numbers exactly as in your paper, and column 2 with the respective alt texts.

Upload after the conference

  1. The Springer License to Publish (LtP) in PDF format

The Springer LtP is a very important legal document. Springer will NOT publish your paper if the LtP is not correctly filled in. Take this very serious and follow the instructions in the email that will be sent after he conference.

Proceedings/Indexing

Logo Springer

Proceedings

All paper and short paper submissions are subject to a double blind reviewing process. Only accepted AND presented papers will appear in the proceedings if they have been uploaded before the deadlines. The conference proceedings will be published with Springer in the series Lecture Notes in Networks and Systems.

Indexing

The books of this series are indexed by SCOPUS, INSPEC, WTI Frankfurt eG, zbMATH, and SCImago. All books published in the series are submitted for consideration in Web of Science. However, the conference organizers don't have any influence on that – in case of questions about indexing please address directly to Springer.

This proceedings volume is published, in parallel to the printed books, in full-text electronic version in Springer's digital library SpringerLink.

Handling of Non-Presented Papers

Authors are expected to attend the conference in person or online via Zoom to present their papers and share their ideas. If a paper is scheduled in the conference program, but not presented at the conference, it will not be submitted to and published by Springer – paying the conference fee is not sufficient. However, in this case, you are free to submit it to another conference or journal.

Copyrights

The copyrights of the papers are transferred to Springer.

Free Copies

Springer strongly recommends that all paper authors include their affiliation and e-mail address in their manuscript. Their e-mail addresses (also published in the chapters) will be used by SpringerNature to provide authors with a personal MySpringer account where they can download a free copy of the eBook. In addition, all authors will be offered a 40% discount on any eBook or print book order from Springer's web shop. Both the free eBook and the author discount will be activated on MySpringer.

Publication Ethics and Malpractice Statement

  • All submitted papers are subject to double-blind review process by at least two international reviewers that are experts in the area of the paper.
  • The factors that are taken into account in review are relevance, significance, originality, readability and language.
  • The possible decisions include acceptance or rejection.
  • Rejected articles will not be re-reviewed.
  • Articles may be rejected without review if they are obviously not suitable for publication.
  • The paper acceptance is constrained by such legal requirements as shall then be in force regarding libel, copyright infringement and plagiarism.
  • The reviewers evaluate manuscripts for their intellectual content without regard to race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.
  • The staff must not disclose any information about a submitted manuscript to anyone other than the corresponding author, reviewers, other editorial advisers, and the publisher, as appropriate.
  • Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.
  • Manuscripts received for review are treated as confidential documents and are reviewed by anonymous staff.
  • A reviewer should also call to the publisher's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.
  • A paper should contain sufficient detail and references to permit others to replicate the work. Fraudulent or knowingly inaccurate statements constitute unethical behavior and are unacceptable.
  • The authors should ensure that they have written entirely original works, and if the authors have used the work and/or words of others that this has been appropriately cited or quoted.
  • Submitting the same manuscript to more than one publication concurrently constitutes unethical publishing behavior and is unacceptable.
  • Authorship should be limited to those who have made a significant contribution to the conception, design, execution, or interpretation of the reported work.
  • All sources of financial support for the project should be disclosed.

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